How do you split team travel expenses?
TeamDivvy records trip expenses, assigns attendees and paying participants, then calculates each person's share and net balance.
TeamDivvy Documentation
This guide covers the standard workflow and operational notes for team managers.
1. Team Setup
- Create your team from the Home/Admin page.
- Add team members with role and email.
- Create one trip per travel event.
2. Participant and Payer Setup
- Open a trip and mark who is attending.
- Mark who is paying for shared cost distribution.
- Save participants before posting expenses for accurate net values.
3. Documents and Expenses
- Upload files in the trip Documents section or quick upload on Home/Admin.
- Add meaningful file descriptions (for example: "Van 1 fuel receipt, driver Sam").
- Create expenses and attach one or more documents as needed.
4. Settlement and Exports
- Review Pro-rata Distribution for base share, adjustments, and net per participant.
- Export PDF for report-style sharing.
- Export CSV for spreadsheet workflows and bookkeeping.
Illustrative Walkthrough
See a full example trip from start to finish
Follow a worked example that covers participant setup, expense posting, distribution rules, settlement summaries, and the final trip statement.
FAQ
How does TeamDivvy calculate balances?
TeamDivvy totals trip expenses, applies attendee and payer allocations, and outputs per-person settlement balances showing who owes or is owed.
Who should use TeamDivvy?
TeamDivvy is designed for youth sports team managers, parents, and organizers handling shared team travel costs.
Is TeamDivvy for splitting shared team trip costs?
Yes. TeamDivvy helps teams split shared travel costs with trip-level ledgers, receipt tracking, and exportable settlement reports.
What are TeamDivvy trip statements?
Trip statements include summary and detailed data that explain trip expense allocations. They also automatically collate receipt data for posted expenses, which saves time when assembling reimbursement support.